Agents, Smeared Roles, and Chicken Salt Ads: AI Panel. April Wrap

The following is a recap of a panel discussion on AI in product, engineering, and operations. Panelists were Daragh Kan (Head of Product, Cuttable and hospitality entrepreneur), Dave Slutskin (Cadence), and Melissa Cupples (Head of Intelligent Products and Automation, Humanly Agile). The session was facilitated by Liz Blink, Co-founder of Product Anonymous.


Over a year ago, a small Slack channel was set up with a simple purpose: help each other figure out how to use agents. It looked really hard then. It still is – but the pace of change has been remarkable, and the conversation has moved with it.

This panel brought together product and engineering leaders who are living in that change every day: building AI products, running their teams with AI, and trying to work out what the role of a product person actually looks like in 2026. There were no tidy answers – the panelists were the first to say so – but there was a lot of hard-won experience, a few genuinely useful frameworks, and one story about chicken salt that the room won’t forget.

If you’re a product person trying to stay on the right side of this shift, there’s something here for you.


Who’s in the Room

Daragh runs product at Cuttable, an AI-powered ad tech startup working with e-commerce and service brands – taking brand assets, augmenting them, and pushing them out as ads across Meta, TikTok, and other platforms. Outside of that, he’s been running bars and restaurants for about 20 years, which gives him a unique lens on bringing AI into non-technical, sometimes smartphone-free environments.

Dave has spent 25 years in tech – writing code, managing products, and leading developers. His current company, Cadence, looks in minute detail at how developers use AI coding agents, helping individuals and their managers understand what good looks like in a world where that’s still being figured out. “I suspect if we come up with any answers tonight, I think we’re probably doing it wrong – because there’s no right way to do any of this stuff at the moment.”

Melissa leads engineering and product at Humanly Agile, an AI consulting and product-build company. Her team builds AI products for clients – internal and customer-facing – while also using agents to run their own operations. “Pretty much everything we do is powered by agents that allows us to do 50 times the work we could do with our very small and constrained teams.”


The Pitfalls

Liz: You’ve all stumbled along the way. What were some of those moments?

Melissa: I come from an engineering background, so I was using AI tools early – back when everything was being introduced. That was my first experience of how things could go wrong. Using agents and putting system tools in that environment, you quickly see how things spiral out of control. Things are quite good in a greenfield environment, but as soon as you hit any complexity at all, it can get very unwieldy. A lot of what we’ve learned is about how you control your environment, your context, your structure. There’s quite a lot of thinking and scaffolding that needs to be in place for effective use of AI in any context.

Dave: There’s a mental model thing we’re all developing, and I think it’s weird. Sometimes it feels like you’re working with a co-worker, and sometimes it feels like you’re working with a tool. With a co-worker, when something’s misaligned, you need to work it out – because it’ll come up again. With a tool, you can just kill it and start a new one. What I see with people who are new to this – and what I sometimes still catch myself doing – is spending a bunch of time arguing with the agent for no reason. It doesn’t get you anywhere. There’s no value in those tokens you spent, or in the tokens it spent apologising and justifying. I think one of the pitfalls is this uncanny valley – it sort of feels like a co-worker, but it’s not.

Daragh: There’s also this single-player mode problem. Before AI, if I needed help from Dave, there was a visible record – a Slack message, a conversation. Now a lot of that’s just happening in chat windows. On the flip side, I can get immediate help without waiting a week. But I’m noticing there are fewer questions being thrown around. People are quieter. And it’s also really easy to start with very little planning, which can be good – throw some ideas out and see what emerges – but it can also mean you’re three minutes from deploying something you haven’t properly thought through.


The Joy

Liz: What was your “oh, f**k yes” moment?

Melissa: For me, it was truly solving a customer problem that could not have been solved without generative AI. A paradigm shift of: wow, this wasn’t even possible before. That’s why I get up in the morning – we can actually look at all of these problems that until now couldn’t be solved.

Dave: For me, it’s doing things I wouldn’t have got around to. I can just say: go look at all our competitors, understand what they did last month, find any new ones that have appeared, map the landscape. That’s foundational product work I used to revisit every six to twelve months. Now it just happens. I still find it critical to build product vision and strategy in my own head – I’m not outsourcing that – but having the data pulled together and accessible? That’s pretty fantastic.

Daragh: I fired our agency managing restaurant ads and inherited a Google Ads account I hadn’t touched in five or six years. I opened it up with Claude, said “what is going on here,” and it kept asking for more access – Analytics, search terms, Shopify data, organic rankings. I kept saying yes. And then it came back with an idea for an ad that I would never have thought of, because it had pulled threads together across all of that data. We made an ad for our chicken salt. It was great.

(Chicken salt. The audience loved this.)


Evangelism and Pushback

Liz: Have you ever had to be an evangelist? Or are you ever behind anyone else?

Daragh: We’re not regulated – we sell shoes and things, it’s all visible. I’m admin on everything and I can just enable things, so I’ve never really had to fight for it internally.

Dave: What I’m seeing a lot is that it’s often marketing or sales who think AI will magically make their life easier – and maybe it can – while the tech teams and product and design people are pushing back. And when you dig into why, it’s obvious: they have tight deadlines and no time to experiment. The CTO wants AI-first everything, but they haven’t set up the conditions for that to work. You can’t just hand someone a $20 licence and say “experiment, but don’t miss any deadlines.” The process changes, the workflow changes – people need space to learn that.

Melissa: I’m actually the constraint-maker in our business. I’m the one slowing things down, asking: are we solving the right problem? What are the constraints? We’re a small team, and my colleagues are even more enthusiastic about this than I am – but if we need to stop and rethink rather than keep going in the same direction, that’s encouraged. You need a really supported team and aligned incentives for that to work.


From the Audience

On arguing with agents

Audience member: I find it useful to say “don’t do this again” – because it stores that and it doesn’t happen next time.

Dave: That’s a really good point. The mental model is: I’m training this thing to create better conditions going forward. Not literally training, but steering. What I was talking about is more when it misses something in the middle of a task and I find myself swearing at it – which is fun, but doesn’t help.


On deterministic vs. stochastic decisions

Audience question: Do you have a conscious process for deciding what should be deterministic code versus what goes to the LLM?

Melissa: This is architecture 101, and it’s increasingly important given how token pricing is evolving. You have to assess how deterministic the outcome needs to be – is it customer-facing? What industry? Does it involve sensitive data? There’s a spectrum from a fully deterministic, orchestrated workflow through to autonomous, goal-based, multi-agent reasoning. I personally spend a lot of time at the deterministic end – the LLMs are used for things they’re genuinely good at: generation, judgment, working with messy data. Everything around them is code, harness, and structure. We started with more autonomous agents, swung hard the other way, and now good frameworks are emerging that let you move back toward goal-based reasoning while still having visibility and control over what’s happening. The most interesting question for me right now is: how do you build agents that are genuinely trustworthy? I don’t think that’s been answered well yet.

Dave: One thing I’d add: you don’t usually have to think about the cost of an individual request in traditional product development. It’s approximately zero. Now it’s not. From a product perspective, if you’re building AI products, you have to understand whether this is going to be a problem for your margins.


On shared context management

Audience question: Individually, I’m converting a lot of context into markdown files. But I’m part of an 850-person organisation with many PMs all in their own local environments. Has anyone cracked shared context management?

Dave: It’s something I think about but don’t have a good answer for yet. We use Notion, which helps, but it’s not perfect. I have delusions of restructuring everything properly, but that’s not happening soon. The interesting question is: how do you get information into a structure where people can see the benefit of contributing to it?

Dave (continued): There’s a fuzzy but real boundary between personal context and organisational context. Same with skills – the immediate instinct is to share everything across the team, but I actually think that’s often an anti-pattern. People develop their own skills, know how they work, know how to use them effectively. Sharing too broadly can dilute that. Some context should be team-wide; some probably shouldn’t.

Melissa: We’ve turned context into a repo. Backend, frontend, and the repo itself as context. For shared context, we use version control – submitting a PR to update context, which has a governance layer built in. Everything is versioned. We share all our skills, everything goes through engineering processes. It’s interesting how many layers this has – what’s local, what’s shared, what’s in a vector database, whether you’re fine-tuning a model. Different strategies depending on what the context is for and how you need to access it.

Daragh: The danger is that if you’re the person who owns this, suddenly everyone’s coming to you all day and you have other work to do. And telling people how to do things rarely ends well. What I’ve found is: make people jealous of what you’re doing. Circulate outputs. Show the value. Let people come to you asking “what are you doing?” rather than mandating a process from the top.


On expanding your skills beyond your role

Audience question: People in product and engineering are starting to do things that sit outside their traditional role – writing code, making design changes. Where does that work well, and where does it cause friction?

Dave: I’ve seen friction in organisations where roles are smearing. I wrote some designs but is the designer happy with it? I wrote this code but are the developers happy with it? There are real human challenges when no one has communicated whether that stretching is sanctioned. People don’t know what their role is, and leadership often doesn’t know either – because no one at any level of the organisation has figured it out yet.

Liz: Our roles have changed, but we haven’t necessarily realised it yet. “That’s my role, that’s your role” – those boxes might already be outdated language.

Melissa: I walk around with what feels like split personalities – I have both an engineering and a product mindset, and they approach problems differently. There’s a natural tension between them. I wonder: if you don’t have the metacognitive awareness to know which hat you’re wearing, is it too easy to be led by the AI or external forces in a direction that loses the productive friction that tension creates? That tension often leads to better outcomes. Smearing – [laughter from the room] – might actually reduce something valuable.

Daragh: Process creep happened before AI. With AI it’s just going to go faster. Everyone optimising locally doesn’t necessarily make the whole system better.


On staying in the loop vs. letting it run

Audience question: I’ve been building prompts and augmenting my skills for three years. I always imagined automating more and more, but I keep wanting to stay in the loop because any response could go the wrong direction. Am I thinking about this wrong?

Dave: The best harness for a coding agent includes an engineer. Ideally an experienced one. It’ll make trade-offs it doesn’t know are trade-offs – UX versus security, scalability versus cost. You’re responsible for those decisions. You can get it to work autonomously if you plan seriously: maybe an hour to an hour and a half of upfront planning for a sizeable change, and then it’ll go away and work for a few hours and get something close. But you’ll still iterate. The human still has a huge role. It feels like we’re close to full autonomy if you squint, but I don’t actually think we are.

Melissa: What’s interesting is: imagine if we set up our human team members for success the way we’re now starting to set up AI. A new engineer joins, looks at the codebase, reads the README, and has no idea what’s going on. But now there’s real motivation to document things well – because the AI needs context. Documentation is becoming part of the CI/CD pipeline. That’s a side effect I didn’t expect.


On evaluations and model stability

Audience question: What’s your evaluation strategy, especially with models changing and updating underneath you?

Melissa: It’s not that different from traditional engineering. You start with “what does success look like”. You break that down into discrete, quantifiable metrics, which become your test cases. For non-deterministic parts of the system, a simple pass/fail string match doesn’t work – you’re testing for intent, quality, tone. We use synthetic test cases, human reviewers to establish ground truth, and LLM-as-judge depending on the architecture. It’s always multi-layered, and it always starts with: what are we trying to achieve?

Dave: We’ve seen models change in ways we didn’t ask for. We watched one model get noticeably worse at coding over a period of time – apparently because resources were pulled to train the next version. We’ll have things just suddenly start failing with no changes on our side. That’s why running regression suites regularly matters. It’s not that different from any dependency that can silently change on you.


On model portability and architecture

Audience question: How much do you think about building products that aren’t tied to a single model or provider?

Daragh: Everything is built to jump ship at any second. There’s no loyalty to models. If a new one comes out in the morning, we’re ready to move.

Melissa: We’re model-agnostic but deliberate about choice. Different models are better for different things – some are great at JSON schema validation, some are better for generation and imagination. Token costs and prompt engineering differences between providers are real: a prompt that works beautifully with one model often needs significant reworking for another. Once cost becomes a real constraint – and it’s getting there – you’ll need to invest proper time in working out the minimum viable model for each job.

Dave: One nuance: if you want personality from a model, that’s where it gets hard to port. If it’s behind the scenes and nobody sees it, you can often swap models around fairly easily. If users interact with it directly, the personality will differ and your prompts will need fundamental rethinking. Also worth noting: with Claude models, capitalisation in prompts works well. With OpenAI models, it tends to push things too far. These are the kinds of differences you only learn by doing.

There’s also the “bitter lesson” thinking from the Bay Area – the idea that you want to benefit from future improvements to models, and the best way to do that is to describe the outcome you want rather than giving very detailed instructions about the process. That way, when the next model is smarter, it naturally does a better job. If you’ve over-specified the process, you’re locked into an approach that might not transfer.


On security, PII, and prompt injection

Audience question: What level of thought are you giving to things like sensitive data, PII reduction, prompt injection, tool poisoning?

Dave: Prompt injection and tool poisoning only matter if people are talking directly to the LLM. In our product, nobody does. It’s all behind the scenes, prompted in fixed ways, with data we’ve verified. Indirect prompt injection – where data in the context becomes the attack vector – is real, but the base models are getting better at resisting it. The fundamental challenge is that the control channel and the data channel in LLMs are mixed. There’s no technical way to separate them fully. A lot of money has gone into solving this. If we haven’t found the answer by now, it might not be possible to solve it completely.

Melissa: It comes down to the harness. What are you actually passing into the LLM? What’s the minimum viable payload? We won’t pass sensitive client information – it gets abstracted out. Some agents don’t get permissions to send emails; that happens at the end of a verified process. Security has to be first in how you think about architecture: what’s the worst case scenario, and what do you need to control for?


Closing: What Should We Do?

Liz: What’s your advice to the product people in this room?

Dave: Because it’s an art, you have to understand the grain of the material. You have to know how things feel and what works. The only way to get that is experiential. There are no courses that can really teach this yet. You have to be doing it – at work or outside of work – as frequently as you can.

Melissa: I’m actually hopeful. There are parts of the product function that we won’t have to do anymore – the product ops, the ticket-writing, the traditional product owner work – and that’s a relief. So many PMs I speak to are stuck in the weeds and only get 30 minutes a week to do actual product strategy. That excuse is disappearing. But if everyone has access to the same tools and can spin up a greenfield product easily, how do we differentiate? That question doesn’t have an answer yet, and I find that genuinely exciting.

Daragh: I was someone who went into the terminal only when I was doing something I shouldn’t be doing. That was four months ago. Now I have two Mac Minis and I’ve set up an MCP server for my rooftop bar so the team can check bookings, schedules, cancellations. Some of these words weren’t in my vocabulary. The only difference is I just decided to give it a go. The distances between “I don’t know how to do this” and “I’m doing it” are a lot smaller than they look. Find something you’re personally passionate about solving – that’ll carry you through when it gets hard. Ask for help from your colleagues. And do it together – because as an empowered product team, you will go faster together.

The Thread Running Through All of It

If there was one thing the panel kept returning to, it wasn’t a tool or a framework or a model. It was the human stuff.

Who owns the shared context? Who decides which roles can stretch into which? Who gives product, design and engineers the space and time to actually learn new ways of working instead of just mandating AI-first and expecting magic? How do you preserve the productive friction between different mindsets when those mindsets are increasingly blending into one person?

None of these questions are new. They’ve shown up at every technology transition. But AI is accelerating the timeline and compressing the window to get ahead of them.

The honest answer from all three panelists was some version of: we don’t know yet, but we’re figuring it out by doing. There’s no shortcut to the experiential knowledge of working with these tools daily – what they’re good at, where they’ll go sideways, when to push and when to restart. The gap between “this seems impossible” and “I’ve set up an MCP server for my rooftop bar” turns out to be smaller than it looks, and shorter than you’d think.

So: find a problem you actually care about. Try something. Ask for help. And if you and a colleague are both stuck arguing with the same agent about the same thing – maybe the conversation you actually need to have is with each other.

Thanks to our host

InvestorHub is a Melbourne-based scale-up with the mission to make being listed a superpower. Our software allows listed companies in Australia and the UK to manage their end-to-end investor relationships, from their investor-facing website, a detailed investor CRM, analytics, and more. We’re hiring for Product Managers, Product Designers, Engineers and more right now!

The Good, Bad & the Ugly of an Actual AI Product in Production – Feb Wrap

Photo by Harmony Harding

We’re all trying to figure out this constantly changing AI thing. How can we use it day to day? How do we use it to make our products better, more useful, more whatever your current KPI/OKR is.

So we were very excited to have Caitlin Blackwell from SEEK to share some of their experiences with incorporating AI into not only production applications but also a very well established product.

Feb 2026 - Caitlin kicks off the talk.
Photo by Patrick Li

Caitlin shared a couple of their experiments which have been running in production.

Experiment One:

Use generative AI via a chat to refine and improve job recommendations. They decided to use an LLM to retrieve a person’s preferences in order to refine the recommendations received.

What they learned: They had multiple objectives such as gathering information, adoption, satisfaction which made the measurement hard with no single primary objective. It was hard to measure the actual change on the recommendations relevance

Experiment Two:

Currently there’s a ‘You are a strong applicant’ badge which helps you understand your fit for the role based on your profile information and the job listing. This experiment was to make this feature more valuable and grow its usage. Using the sparkly ai icon, they rolled out an experiment which helped you understand the next steps and what skills you could grow.

Once again, the adoption was lower than expected – which left them wondering if the sparkly ai icon isn’t understood or do people just not want to use ai tools? They chose a model which was cheaper but they found it was blunt, not very conversational nor friendly. This led to spending more time tweaking the tone than had they gone with other models that were more expensive but nicer out of the box. They also fell into the trap of too many objectives again.The goal was to increase quality applications. This could be a great way to drive people to update their profile in order to have better matching but that was not the primary goal.

Photo by Jen Leibhart

Overall, Caitlin recommends:

  • Have a single objective for each experiment. Don’t try to do too much or get confused about your goals.
  • Don’t go too big. Focus on small well known problems that you know have desirability. Or experiment cheaply to determine the desirability eg fake door tests.
  • There is so much uncertain & unknowing right now, that you should be going fast with ideas.
  • Use your experiments to determine the costs overall (human & AI) and think about how much you want to be spending on the experiment. Make sure you have buy in from leadership.
  • Don’t get into analysis paralysis with the technology choices. Pick a model & go for it.
  • Realise you might not have the adoption you had hoped for. Think about how you will maximise the experiment if you don’t have high adoption.

Thank you!

Thank you Caitlin for sharing some of the challenges your teams have been working through.

AND thank you to EasyGo for hosting the evening! Thank you for your hospitality & letting the community eye up the race car! 😉

Both Seek & EasyGo are currently hiring so go check them out!

Photo by Patrick Li

Photo of the crowd - Feb 2026 Product Anonymous
Photo by Harmony Harding

What the f**k is Impact? – March wrap

A recap of our latest workshop night

Last month we ran a workshop with a name we couldn’t quite put on the public event listing. “What the F**k is Impact” is a provocative title — but as presenter JJ Monester made clear from the opening minute, it’s an honest one. Because when you really start pulling at the thread of what impact means, how it’s formed, and how it’s measured, you quickly discover that almost no one has a satisfying answer. And that’s exactly why it’s worth a room full of product people spending an evening on it.


audience and JJ presenting.

Setting the scene

JJ comes at this topic from an interesting vantage point. He works at The Conversation — a not-for-profit news media organisation where academics write evidence-based content, and editors translate it into something the rest of us can actually read. With over 220,000 articles published across 11 global editions, approaching 6 billion reads, and around 110,000 academics published, The Conversation is genuinely trying to democratise knowledge at scale.

But being a not-for-profit means operating with two goals instead of one. Most organisations can point to a North Star metric — user retention, revenue growth, conversion — and orient the whole team around it. Not-for-profits have to balance that commercial reality against a harder question: are we actually making a positive difference in the world?

JJ framed it this way: imagine riding a horse with impact on one rein and revenue on the other. Pull too hard in either direction and you crash. The skill — and the challenge — is the balance.

That balance became very concrete when JJ was tasked with improving member retention for The Conversation’s university partnerships. Universities from around the world had completely different structures, priorities, and ways of measuring the value of their research. In the UK, the Research Education Framework ties how universities report research impact directly to tens of billions of dollars in public funding. Impact, it turns out, isn’t just a feel-good concept for these institutions — it’s a bottom-line metric they have to prove to keep the lights on.

That discovery sent JJ deep down a rabbit hole. And rather than keep the rabbit hole to himself, he built a workshop around it.


The activity: mapping impact for a fake company

After a grounding video from the Impact Management Platform — a UN and OECD-backed initiative to create shared language around impact for sustainable development — groups were handed a fictional company and a big sheet of paper.

The task: map out inputs, outputs, business activities, and the value being created or eroded. Two questions anchored it: What’s the traditional North Star metric for this business? And: What could impact actually look like here?

Two groups shared back at the end of the session.

BulkBreed Energy — a fictional smart energy and green optimisation platform with around $380M in revenue and engineering teams across Berlin and Austin — started where most companies do: revenue. But as the group worked through the mapping exercise, a richer picture emerged. Reduced waste. Increased renewable energy adoption. Lower electricity bills for consumers. Reduced pollution. But also: potential unemployment in mining towns as traditional energy sources wind down. Their overall impact statement landed somewhere honest and ambitious — better for people, better for customers, better for the world — while acknowledging that “better” isn’t always straightforward.

Atlas Freight Systems — a fictional SaaS platform for global logistics optimisation — found that complexity quickly multiplied. Their North Star was a universal freight platform that delivers everything on time and on budget. Clean enough. But once they started mapping, the picture got messy in interesting ways. Inputs covered workforce on both the tech and freight sides, physical materials, and time. Activities included navigating relationships with governing bodies across multiple jurisdictions. Outputs were primarily their SaaS platform — with secondary outputs including freight movement itself, and all the waste that comes with it.

The impact layer was where things got genuinely uncomfortable in the best way. Atlas could create positive environmental outcomes. Or significant negative ones. Spoiled freight, missed shipments, delayed supply chains — each one a potential value-eroding event. The group landed on customer satisfaction and environmental value creation as key measures, while honestly acknowledging that almost every impact dimension could tip either way depending on execution.


The question to take home

JJ closed with a provocation worth sitting with.

In 1970, Bhutan decided not to measure national progress by GDP alone. They created Gross National Happiness — nine categories, full measurement infrastructure, national surveys — and have used it as a legitimate alternative metric ever since.

If an entire country can build a framework for something as complex and contested as happiness, what’s stopping your organisation from getting more intentional about impact?

The ask wasn’t grand. JJ put it simply: if you leave this session and ask yourself just one question you weren’t asking before — What is my product doing in the wider world? Who does it influence? What value is it creating? — then the night was a success.


Thanks to JJ for bringing the rabbit hole to us. Resources from the session can be found in the reading.


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Fast & Furious Short Talks – Wrap Up

For July, we had 4 amazing individuals share their knowledge via short talks!

If you’re interested in doing a talk at ProdAnon, we typically do a session like this 1x a year so reach out. AND there is always Product Camp too!


Hello From the Other SideAna Rowe

Product Managers often say the C level just doesn’t understand – so what does it look like when you reach that level and the tables are turned? What does the C level want to see from product? Ana moved from Product to COO and gave us this low down.

While PMs often feel misunderstood and a disagreement on a roadmap can sometimes feel like a personal attack, Ana says we need to remember an executive is constantly trying to balance short term survival with long term growth. Do we grow? Where do we invest? Where do we cut? Do we do this thing now? – are some of the questions going through their minds.

How you can help is to have a product strategy which has the that balance & shows you understand both short and long term goals. And of course your outcomes need to be aligned to the business goals. Those short term wins are what fund the long term strategy.

You need to have both clarity & confidence when it comes to research – both in understanding why it’s needed and what the results show.. Don’t just provide a report or data. Make sure you’re clear why are you dong the research, what opportunities you are unlocking, what are the risks are you’re trying to in/validate. Frame your research as minimising risk and driving growth.

People at the exec level are thinking at a different levels than product – they need to be thinking about budgets, talking to investors & analysts. They want to make sure the vision is being executed – but they do not need to be in the weeds for this. As the PM, you’ve been hired to be in the weeds. You have the detail but need to translate it to ‘why now’ instead of your usual ‘how’ thinking. As a PM, make sure you transfer the product strategy into business impact. Communicate why from the lens of customers, the market, sales, ROI, this the most important thing we should be doing. Knowing the entire business is helpful with this (be interested in financials, talk to other departments).

Product managers often joke that execs come up with pet projects and “dumb ideas”. You know the conversation – when someone has read a blog post or heard about something another company is doing or just had a shower idea that you think is ‘dumb’.

If this happens, ask yourself – if my strategy is strong why are they coming up with something new? Use those ‘dumb idea’ conversations as a SIGNAL. Consider this as a symptom of a shift, or something going wrong – especially when YOU think there’s already a good roadmap

Is there a low confidence in the current strategy, or your roadmap simply didn’t hit the mark? Or maybe they have some information you haven’t received yet, like a market shift for example. It’s your chance to shine. Use the exchange to understand where they are coming from and lean into your problem discovery skills. See if your current strategy already addresses it, and if you can accommodate testing and validating the idea. It’s a great opportunity to strengthen the relationship with your exec.


Top (2025) LessonsRoanna Gunaratnam

PMs have to keep learning and sometimes you need to re-learn.

Roana reflected on the ‘invisible work’ which defines a veteran PM’s career. Success in our field is often silent because if you are doing well at your job, everything looks effortless, chaos is kept at bay and all goes well. For example, who really sees the effort that goes into having that roadmap? Who sees all the conversations and market research? The internal conversations & alignment? The stressing over how to put together a good workshop?

So then, how do you measure your success and growth?

Consider:

  • Ditch the vanity metrics. Just like we do with products, don’t measure your value with vanity metrics like how many slack emojis your post got. Measure it by whether the team is moving faster and if customers are ‘less unhappy’
  • Lean into your spectrum. Product management is not just one role but a whole spectrum of activities such as strategy, technical depth or SME knowledge.
  • Let go. You can’t and should not control everything. You need to let the team make a mistake and recover from it. (queue the song from Frozen)

When you have that imposter syndrome (which we all do…) because someone else has better tech understanding or someone makes amazing decks or someone else has tons of domain knowledge when you’re new – lean into your super powers. Learn what your strengths. Ro talked about realising she enjoys and is good at strategy and having clarity when under pressure. Leaning into those skills made her job more enjoyable.

As a product person, you have to lean into leadership no matter what and one of her re-leaned lessons was stepping back and letting the team make a mistake (and recover from it). Now the team has learnt that & as the product manager she’s seen the team grow.

Ro closed by saying that product management is like parenting. You are the one holding the tension between ‘now’ and the ‘later’. You are the one between chaos and clarity. While it can be a thankless job, being the person who understands the full picture is your ultimate superpower.


Taste, Trust and Craft – Jithesh Ramesh

Like so many of us, Jithesh is learning and reflecting on using ai, including how it impacts society. Especially when we’re in this early stage of something, questions are important. In product, we try to stay in the question space and not jump to solutions right away so this should be a comfortable space for us. It’s in the questions that Jithesh focused this talk.

This talk was inspired by building ai features into products & his thoughts of their impact on society with the purpose of us asking questions of ourselves and teams. While Ai can synthesis research and help to speed up thinking, it cannot replicate the human ‘lived experience’ that informs tasteful design.

Jithesh started by asking us to quickly ask our favourte LLM to create a presentation on the same topic so we could later compare & contrast what it got right – and what it was missing.

Questions to ponder:

  • What is the gap between intention and reality?
  • What is the simplest creation process?
  • If creation is abundant, why should we create?
  • Whom are we creating for?
  • What drives us to consume?
  • What informs our taste & judgement?

So how was Jithesh’s talk different to what ChatGPT gave me? Well it didn’t ask provoking questions – it told me things like ai is creating tools which make it easy to create and ‘execution is abundant‘ but that means judgment by humans is more important (which is shown in taste, trust & craft). Ai can generate many options but ‘taste’ which can recognise quality and what should not be built is important. It even pointed out that ‘in an ai world, trust becomes even more fragile‘ and users wonder if something is accurate or if it should be trusted with their data.

And it says with ai, all 3 of these things are more important since the average quality will fall as the cost of building is lower so a tasteful, well crafted, trustworthy product will be a competitive advantage. 🙂


My Product Companion- Zain Franciscus

Zain has been experimenting with various ai tools to help simplify his work & shared how he’s using several small Ai assistants.

Using Relevance Ai, Zain created 4 agents – a market researcher, persona strategist, prototype designer and product marketer. His experiment showed they were great for:

  • Generating 1st drafts of time consuming items – like user documentation or user stories
  • Uncovering blind spots – one agent suggested a value prop that Zain hadn’t considered

The big question – will the agents replace Product Managers? Zain doesn’t think so as there is a long way to go for the agents to be good at stakeholder management or negotiation or even understanding the significance of the tasks.

If you are going to investigate using agents, keep in mind

  • Review everything because you still own the quality
  • Use ai to shift time by off-loading things like formatting or writing so you can spend time on strategy and thinking and alignment.
  • Start experimenting now. The tools are mature enough and the learning curve is worth it.

For more information, check out the talk Zain did at Product Camp (summary near the bottom of the page) and his posts about using the agents.

September Wrap Up – Chatting through the AI PM hype

We all know there’s a lot of hype around Ai and one of the more recent developments has been the ‘Ai PM’. What is an ‘ai PM’ and how can you become one – or are you already one?

Li Xia, is a product person who’s been building Sondar.ai, his own startup (with ai), and shared a bit of his journey plus broke out 3 different ways to view the ‘ai pm’.

Thank you Li for this fantastic talk including great practical examples of what you’ve been learning and how you’ve been using it within your product!

Session Wrap Up:

Adapting a framework from Amar Khan, Li sees the Ai Product Manager as actually 3 different roles.

The Prompt Master

This type of Ai PM use Ai tools to make their existing job easier, faster, more efficient. This could be helping with document creation, prototyping, synthesis, to help brainstorm and more. Based on the show of hands in the room, we’re almost all ai PMs using this lens.

The Foundational Model PM

These are the PMs that work for organisations like OpenAi, Google, Anthropic, etc and build the core tech that others build on. When we’re using the LLMs and APIs like ChatGPT or Claude, we’re building on the work that these product people have made possible.

The Builder

The Builder Ai PM is responsible for creating ai features or products using those off the shelf foundational models to solve our customer problems.

How to move from Prompt Master to Builder

This is where a skill set change is needed and Li stepped us through a playbook of what he’s learned from while working in his startup – sort of like creating your own Iron Man suit.

Setup your Ai Lab

A conversational ai tool like ChatGPT is like driving a car with adaptive cruise control where the computer makes most of the decisions. To truly build, you must use developer tools which let you change the settings and all the knobs that are in the car to adapt them to what you need.

To to so, you need to understand the limitations of the tech, the strengths & weaknesses of the LLM model, tweak the settings, know the cost and drive the output (ie JSON objects).

Li suggests getting hands on with these tools is needed so you can communicate better with your tech team and have a better understanding of constraints.

Build your Ai Brain

The base ai model is a machine without personality or direction. It’s your job to give it a brain, a voice & a personality.

You can do this via system prompts and guardrails which is achieved via system prompts. Li showed us some of the prompts he’s using for functionality within his startup, Sondar.ai. The part of Sondar Li shared wants the system to behave as if it’s a senior UX researcher coach. The prompt defines that persona, ensures it has key context questions and uses specific methodologies .

Because building ai experiences are non-deterministic, it may answer in different ways depending on the input which requires rapid iteration.

Instead of PRDs or similar, Li has been writing a ‘prompt spec’ which he gives to the engineering team. This spec details system prompts, parameters and desired outputs. Sample input and those expected outputs are key.

Give Ai its Senses

Dynamic data is the ‘secret sauce’ – prompting is only half of the story.

While everyone has access to the same foundational models, it’s the unique experience you provide in the product that makes it valuable. In order to do that, enriching the ai with your product’s valuable data is how you differentiate your product.

In Sondar, there’s a ‘Ask Ai’ feature which lets you important & transcribes customer interviews so you can talk to your data to get answers & quotes.

Don’t forget about personalising by using dynamic data valriables like names or other context.

Li found learning simple SQL queries to retrieve data and understand popular data formats like JSON & Markdown enabled him to move faster by getting the data he needed to progress without needing to wait on developers to help.

Takeaways

  1. There’s different ways to define an ‘ai pm’
  2. You don’t need a PhD to work in this space – focus on building practical skills aka your Iron Man suit
  3. Having some technical skills will benefit and help you build trust with your tech team. Being able to query data & understanding API calls are at the top of that list.

OUR SPONSOR

Our wonderful sponsors for the evening – Revity!!!

Photo by Ellie Care

Revity helps startups, scaleups and established organisations deliver product-led quality software outcomes. We partner with businesses to build high-performing teams, uplift engineering capability, and deliver product outcomes that last beyond the project. From applied AI and mobile apps to global expansion and customer lifecycle platforms, we focus on practical, scalable solutions that drive business value. At Revity, we don’t just deliver projects, we empower teams to learn by doing, so organisations grow stronger with every engagement. Follow on Linkedin

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Digger Deeper into Digital Sustainability: How to Design & Build Tech Solutions For the Planet – February 2025 Wrap

What a February 2025 talk on digital sustainability revealed about the hidden environmental cost of the tools we build and use every day.


When we talk about sustainability in tech circles, the conversation usually drifts toward electric vehicles, renewable energy and corporate net-zero pledges. Rarely do we turn the lens on ourselves – on the Jira boards we manage, the SaaS platforms we ship and the AI queries we fire off a dozen times a day.

That’s exactly what our digital sustainability advocate KB (Katherine) Buzza set out to change at the Product Anonymous Melbourne meetup, armed with a copy of Tom Greenwood’s Sustainable Web Design and a lot of inconvenient data.

The message? Sustainability isn’t just an environmental issue. It’s a product problem – and product people are uniquely positioned to fix it.


The Sector We Don’t Talk About

Most of us are vaguely aware that data centers use energy. Few of us know the scale.

Research from Ericsson and university partners found that the information and communication technology (ICT) sector consumed around 4% of global electricity in 2020, accounting for 1.4% of global greenhouse gas emissions. That figure is projected to climb to 15% of global electricity by 2030 – driven by AI, surging data center demand and the sheer proliferation of devices.

A recent study from the French research organisation GreenIT.fr breaks down where that footprint actually lives:

  • 60% comes from end-user devices – manufacturing, purchasing and running our phones, computers and (perhaps surprisingly) televisions
  • 20% from networks
  • 20% from data centers

The manufacturing and embodied carbon of our hardware is the single biggest lever. Not the cloud. Not the server. The device sitting on your desk.

This reframes the conversation entirely. The greenest phone isn’t the one with the best energy-efficiency rating – it’s the one you didn’t buy.

“The Cloud Is Material and Computation Is Metabolic”

Cloud anthropologist Stephen Gonzalez put it plainly: the language around cloud services has obscured the physical reality of information storage, creating a fantasy of infinite, weightless abundance.

There are no fluffy cumulus clouds holding your data. There are warehouses full of humming servers, cooled by enormous quantities of water, powered by electricity that may or may not come from renewable sources – often located thousands of kilometres from the users they serve.

Every query, every file upload, every forgotten duplicate in your S3 bucket has a material cost.


The AI Question Nobody Wants to Answer

Generative AI has supercharged this problem – and the companies building it aren’t being transparent about it.

None of the major generative AI providers have published clear environmental commitments. In their absence, a Washington Post study offered a useful proxy: generating a 100-word response via ChatGPT consumes approximately 500ml of water and the equivalent energy of leaving an LED light on for an hour.

That’s per query.

For teams that have integrated AI into their daily workflows – code review, documentation, customer support, sprint planning – the cumulative impact is worth thinking about seriously.


Big Tech’s Report Card

The talk took a candid look at four of the most common tech suppliers in the product world:

Microsoft Azure makes bold commitments – carbon negative by 2030, removing all historical emissions by 2050. But a former senior sustainability lead recently left the company citing a fundamental contradiction: Microsoft’s custom cloud work for fossil fuel companies is actively enabling greater extraction, potentially exceeding any carbon savings the company achieves elsewhere. Opening three new data centers a week compounds the challenge.

OpenAI has made no meaningful environmental commitments. Full stop.

AWS takes a more measured approach – fewer sweeping claims, but genuinely useful resources for builders who want to make greener architectural choices. Worth exploring if you’re making infrastructure decisions.

Atlassian earns the gold star. Their sustainability strategy document (cheekily titled Don’t F** the Planet*) is transparent, detailed and backed by action – including paying employees to use green energy at home and building Atlassian Central in Sydney, set to be one of the tallest timber-framed buildings in the world.


The Green Software Foundation’s Six Principles

For teams ready to embed sustainability into their practice, the Green Software Foundation offers a practical framework:

  1. Carbon efficiency – emit the least greenhouse gases possible for any given task
  2. Energy efficiency – use the least energy to perform that task
  3. Carbon awareness – schedule compute-intensive work when the grid is running on cleaner energy
  4. Hardware efficiency – minimise embodied carbon by extending device lifespans and avoiding unnecessary hardware
  5. Measurement – you can’t improve what you can’t measure
  6. Climate commitments – understand the actual mechanism behind any carbon reduction claim, not just the marketing

These aren’t abstract ideals. They’re engineering and product decisions that most teams already make – just without sustainability as a criterion.


What Product Teams Can Do Right Now

Here’s where this becomes an action list, not just a lecture.

Hardware and E-waste

  • Extend device refresh cycles. Fight the instinct to push features that demand newer hardware.
  • Repair over replace – a new battery costs less than a new laptop, in every sense.
  • Dispose of E-waste responsibly. In Victoria, putting E-waste in landfill is illegal. Are your organisation’s policies keeping up?
  • Measure how much E-waste your organisation generates annually.

Data storage

  • Encourage a “digital spring clean” – delete what’s not needed, manage duplicates and archive rather than actively store stale data.
  • Audit dead customer accounts. They’re a security liability and an unnecessary load on your infrastructure.

Renewable energy

  • Ask whether your infrastructure runs on renewable energy. If you have a choice of cloud region, it’s worth factoring in.

Low-carbon design and development

  • Reuse and repurpose content and code rather than generating from scratch.
  • Choose efficient file formats.
  • Consider the environmental footprint of your coding language choices – there’s a real hierarchy and it matters at scale.
  • Ask where your data center is relative to your users. Proximity reduces latency and transmission energy.

Supplier interrogation

  • Before renewing contracts with major cloud or SaaS providers, ask about their environmental strategy. Request transparency on water and energy consumption. The question alone shifts incentives.

The Business Case Is Already There

This isn’t just good ethics – it’s good engineering.

Sustainable software tends to be efficient software: leaner, faster, cheaper to run and more resilient. The principles that reduce carbon footprint also reduce infrastructure costs, tighten security posture and improve development velocity.

Sustainability, framed correctly, is a performance enhancer.

Product managers and developers sit at the intersection of every decision that determines a product’s environmental impact – from the infrastructure it runs on, to the features that drive device obsolescence, to the AI tools baked into the workflow. That’s not a burden. That’s leverage.

The question isn’t whether the tech sector will need to confront its environmental footprint. It will. The question is whether product teams will lead that conversation – or be dragged into it.

Resources:

Green Software Foundation – https://greensoftware.foundation/

Our Speaker:

KB (Katherine) Buzza’s career begun in marketing before embarking on a journey to discover how business can drive positive environmental and social change. Having worked across sectors, she has maintained a passion for sharing knowledge and climate positive solutions.

As a product manager for carbon account software company Climate Zero, she wants to keep expanding the conversation about sustainability in tech beyond data centres and decisions outside of our control.

Our Wonderful Host:


Chargefox is part of the AMS Group. Every day thousands of drivers charge their vehicle on the Chargefox network – the largest and fastest growing EV charging network in Australia. We’re owned and operated by the NRMA, RACV, RACQ, RAA, RAC and RACT. The same companies supporting drivers for over 100 years
https://www.chargefox.com/

Ideation & Collaboration – March Wrap

Our March meetup topic was ideation & collaboration – but the real focus was having small groups of attendees get hands on experience by using a specific method – Crazy 8s!

It was a super rainy night in Melbourne! Thank you everyone for attending – including a few folks who were absolutely drenched when they showed up!

The Talk

When we’re looking to innovate or problem solve, it’s easy to get stuck into our existing scenarios. How can we break out of this? How can we, and how can we help our teams, think in new ways?

One exercise that can be used to quickly come up with new ideas is Crazy 8s.

Crazy Eights is a brainstorming technique designed to rapidly generate a wide array of ideas within a constrained timeframe.

Lucy explained it’s a mix of convergent & divergent thinking plus has an element of prioritisation that helps you narrow scope. It’s a very time efficient method and that timeboxing helps you to not overthink ideas and focuses us to think outside the box.

Since Crazy 8s challenges individuals to sketch eight distinct ideas in eight minutes. This fast-paced exercise promotes quick thinking and minimises the tendency to dismiss unconventional ideas, fostering a creative and uninhibited environment. It’s especially useful for teams aiming to push the boundaries of conventional thinking and explore a broad spectrum of possibilities.

When to Use Crazy Eights

Lucy likes to use Crazy 8s when

  • We know what we are doing but wondering how do we design the right thing in the right way
  • When you have a lot of subject matter experts / stakeholders and want to include them
  • When you are creatively blocked or not sure how to solve the problem

Benefits of Crazy Eights

Implementing Crazy Eights in brainstorming sessions offers several advantages:

  • Encourages Creativity: The rapid pace and emphasis on quantity help bypass mental blocks, allowing creative ideas to emerge.
  • Inclusive Participation: By providing a structured yet open framework, all team members can contribute, ensuring a diverse range of perspectives. The individual brainstorming assists with the ‘loudest voice in the room’ problem.
  • Efficient Ideation: The time-boxed nature ensures that sessions are productive and focused, yielding a substantial number of ideas in a short period.

How to Conduct a Crazy Eights Session

  1. Divide into small groups of 3-4
  2. State your challenge: Make sure everyone knows what the problem or challenge you’re working on
  3. Prepare the Template: Surprise! There is no fancy ‘template’. Just take some paper and fold in so you have 8 boxes!
  4. Start the Timer: Allocate 1 minute for participants to sketch their idea. Do this 8 times so everyone has 8 sketches, ensuring a brisk and focused session. Even though people are divided up in groups, this is an individual task. AND sketching is the idea! Not words!
  5. Have each group share & discuss their sketches: Each person in the group explains their 8 sketches
  6. Each group should vote on the group’s ideas. What 1 idea would you like to move forward with?
  7. Time Management: Assign a timekeeper to provide regular updates, helping participants allocate their time effectively across all eight sketches.
  8. Iterate as Needed: Repeat the process to delve deeper into promising ideas or explore new directions.You can take the top 3 and continue to build on them. You can get all the groups to vote. Keep collaborating & iterating.

But wait! Before you start…

Steve and Lucy added a new twist to Crazy 8s as a warm up – first we needed to get out all the BAD ideas for the topics. Since this was a warm up – we did 4 minutes with a bad idea per minute. We needed to exorcise all those bad ideas!

You put down all the crazy stuff in there (we had lots of groups talk about burning things… hilariously). Interestingly, it’s good to put down ideas that have already been done – because that is a bad idea to pursue. People in each group shared their bad ideas with each other.This was good practice for the real session.

With a brand new A4 page (folded thrice) – we had 8 squares. Personally, I found the 6th box the hardest to fill – but that’s where real growth comes. And that includes the art of possible.

The best part is the voting mechanism – because that depends on what each group selects – which changes the outcomes as well. Another important aspect to remember when using this technique!

Resources:

Steve has posted on LI about his experience of using Gamma to create the presentation.

Slides are below

Our Speakers:

Lucy Serret is a passionate problem solver and inclusive design practitioner with 6 years of experience in agencies and startups. She specialises in end-to-end solutions, including research, design strategy, and accessible product delivery. Her commitment to accessibility, research, and design drives her to ask the big questions and challenge assumptions through creative problem solving


Steve Bauer is the Chief Product Officer at 1Breadcrumb, master of festivities at Product Camp Melbourne and owns many articles of clothing emblazoned with flamingos.

Our wonderful hosts and sponsor:

Zendesk logo

Zendesk started the customer experience revolution in 2007 by enabling any business around the world to take their customer service online. Today, Zendesk is the champion of great service everywhere for everyone, and powers billions of conversations, connecting more than 100,000 brands with hundreds of millions of customers over telephony, chat, email, messaging, social channels, communities, review sites and help centers. Zendesk products are built with love to be loved. The company was conceived in Copenhagen, Denmark, built and grown in California, now expanded all over the world.

Short talks: Felicity Bodger – May Wrap Up

Our first speaker from within our community for the May event is Felicity Bodger on discussing her playbook on “How to become a Killer Product Manager in 3 Easy Steps.” This talk is for product managers who want to level up to become killer pms, creating a personal professional playbook will enable you to transform your team of mercenaries into missionaries while also fending off the monster chewing on your leg, unlike your run of the mill corporate values that only have the half-life of a power point presentation.

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Short talks: Nick Kardamitsis – May Wrap Up

Our third speaker from within our community for the May event is Nick Kardamitsis, discussing how to go “Beyond the numbers: Harnessing data for smarter product decisions.” Nickolas is an outcomes-focused, customer-centric problem solver, passionate about hitting organisational goals. With over 10 years in digital product experience, Nickolas navigates the end-to-end product lifecycle and leads both technical and non-technical teams, effortlessly switching between strategy and execution. He loves everything about product—especially the words, “Yes, but…”

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