Decisive book club – part 2 of 5

Welcome back, we are diving into the next bias in the decision making process that Chip and Dan Heath cover in their fabulous book Decisive.  We cover each of these areas as it helps us become better people, better product managers and better advisors to our peers.  To review the first post check out Part 1.

Confirmation bias is a terrible villain and one that is quite difficult to avoid. When listening to feedback in an user review session we are psychologically primed to only hear the positive comments rather than anything that does not affirm what we already believe to be true. This is why user testing and research studies suggest pairing when performing these activities. One of our attendees also made the suggestion to deliberately seek out a colleague to review what you are working on, to help you counter your own bias.

The idea of building prototypes, and smaller iterations in development (using Agile or other methods) to get the idea tested early is one that resonates well amongst a product management group. The word Ooch was the terminology the Heath brothers had picked up from an entrepreneur who had had success validating an idea before scaling up. I like the word myself and reading through some of the examples in the book it reminded me there are other ways to reality test your assumptions than only those I knew of from an agile approach. I think that is useful to remember because once you have gotten a development team up and running and your in motion it can be hard to change course if any new information comes up to suggest the project or product you are working on is not a good one to continue with. In some ways, it creates another form or confirmation bias where you continue the path you are on despite all other warnings to the contrary. Kodak would be a good example of this, where when they first reviewed the market, digital cameras were not taking off.  However, they needed to add a trigger or tripwire to let them know that it was time to review that point of view.  We will talk about triggers in a later post.

There were many great tools in this part of the book that are helpful not just for decision making, but also innovation and idea creation in your role as a product manager (or any other role where you build things).  Such tools include learning from experts (this was also covered in the IDEO HCD course as a key step), “ladder up” from the problem, see if you can find an analogous or totally other way to solve the problem in front of you (again an IDEO HCD step to reality test ideas), essentially see what others have done when solving the same problem and if the option they chose succeeded.  This will help you make a better decision, and if you still follow the same path, help plan for any of the obstacles you have now learnt about.

Other ideas or ways to Reality test your assumptions and help counteract your Confirmation bias are listed below:

  • actual attempt to make a mistake (a great way to challenge assumptions)
  • go for an outside or expert view but avoid prediction questions. have an expert remark on baselines, and talk about what they know. ALL people are terrible predictors of the future.
  • close ups are useful to colour the averages, the data and the overview
  • be a user yourself, to gain “expertise” and see it that close up (Bounty example, which is a paper towel product, where they used the competitor product in house, and removed confirmation bias of their own product. All scientific comparisons showed they were the better product but until they put competitor product in house, and had everyone from marketing to development using it for themselves)
  • Ooch! before leaping – test and learn

Don’t trust my posts on this book, get it yourself, there is so much valuable insight within: Decisive: How to Make Better Choices in Life and Work by the Heath brothers.

The next blog post will be about the villain Short term emotions and how to counteract them with Attain distance before deciding.

Decisive book club – part 1 of 5


We make decisions every day.  Not all them need to be done better but some of them, both personal and professional decisions could be improved upon.  Surely you have got caught in either making a decision that you later regretted or not sure the best decision was made by others.

Our last Product Anonymous catch up was a book club session on Dan and Chip Heath’s book Decisive, which helps guide you to better decision making by providing some tricks to avoid the key villains involved.  The great part about learning these tricks is that you will learn to make  better decisions as a product manager, which is a great feeling since you are making them everyday, and you will also become a better advisor to others.  We will cover each bias and counteract pair in a separate blog post.

So what are these wily villains that keep us from making kick ass decisions everyday:
  • narrow framing
  • confirmation bias
  • short term emotion
  • over confidence
Knowing the villains is not an instant fix for avoiding these common decision making traps but the counter points are easily remembered using the mnemonic WRAP:
  • W. Widen your options
  • R. Reality test your assumption
  • A. Attain distance before deciding 
  • P. Prepare to be wrong

None of the group on Thursday, apart from myself, had read the book, although Jen had skimmed it just before the session. As we went through the villains and the various ways you could counteract them, we nonetheless had a great discussion because as it turned out many at the gathering had used some of the tricks, without knowing that’s what they were called!  Since so many alternatives are offered in the book there was also some nice discovery of additional options to assist with future decision making process.

Stop asking “whether or not” questions was something that made so much sense to a group of product managers!  When so many people one encounters in your day to day work are often asking questions with this narrow framing bias, and we have to help them realise there are more options available and other choices to be made.  Having said that I think we all realised we sometimes shrink down our options too quickly for ourselves, due to the speed we are moving at.  That was a great call out the Heath brothers made in the book, that while it feels counter-productive and counter intuitive to to do this we limit ourselves when we reduce our options in order to expedite things.  Because putting more options on the table not only may allow you to find a a better alternative, the improved execution due to a much better considered option will speed things up at that later stage. Thus, (assumed) time lost at the beginning will be gained at that more complicated stage of delivery. There was also another great suggestion here to not frame your options to think only AND/OR but turn it around and have both, for once someone advising have your cake and eat it too.

To help others widen their view, a couple of good questions were suggested that can help this shift. Ask a group of people attempting to make a decision what evidence they would require to change their mind, or what would have to be true for them to come to an accord.  This can be a good way to co-ordinate a large group of people with different points of view and interests, to declare what they need to know to move forward.  Once you understand this, you can then collate that necessary information.  It is also a great suggestion for getting the group to work together to gather that data.  There is now more of a focus on the proof needed, than on ones agenda.  This tip I felt was useful from a product management perspective as we are often gathering many different stakeholders together to be on board for new initiatives.  Using this strategy can really help with buy-in, which is something we will talk more about in a future post.

So to sum up this villain of narrow framing and how list out some other ways to widen your options when faced with this villain, which we haven’t gone through here:

  • vanishing options test
  • opportunity cost (how many developers is that?)
  • simultaneous design or multi-tracking (but even by adding one thing you can you can widen your considerations and still avoid choice overload).  DON’T fake the options you add in.  They need to be real
  • balance a prevention mindset vs. promotion
  • find someone else who has solved your problem
  • a playlist of stimuli/questions to help widen the options as a regular approach
  • analogous (this came up in the IDEO stuff) – to get granular detail go local, to be conceptual go regional/national more broad
  • laddering up – these solutions require leaps of imagination, but you never know where inspiration/innovation will come from
  • STOP asking “whether or not” questions when framing the decision.  This will keep you in a narrow frame of mind thinking what about AND as well as the OR!!
  • consider the opposite option

Pick up a copy of the book here: Decisive: How to Make Better Choices in Life and Work by the Heath brothers.

The next blog post will cover the villain Confirmation bias and its counter move Reality test your assumptions.

January Coffee Catch up – next Thursday

Come out next Thursday Jan 30th at 1pm for a coffee or lunch.    We’ll be at Brunetti’s on Swanston & Flinders Lane from 1-2pm.

If it’s nice weather, we’ll sit outside and you can BYOB lunch or pick up something at Brunetti’s.

Look for Jen & Liz and/or the product anonymous logo.   We’ll tweet our exact location once we’ve arrived.

Eventbrite - Product Anonymous: coffee catch-up Jan 30 2014

What is Coffee Catch-up?

For those who can’t attend our evening sessions, or want more product management chat than just 1x a month, we have a casual catch up during the day.    There’s no speakers, no topics, the focus is on meeting new folks, catching up with people and having a chat.

RSVP at eventbrite is nice but not required.  It just gives us an idea of how much space we should attempt to reserve.

Note: our google calendar previously said 2pm but we have fixed it.  if you subscribe to the calendar, it should have changed.   to subscribe to the calendar, go to our events page.

Thoughts on Decision Making

Our 1st ever book club event is coming up this month & we’ve choosen Decisive: How to Make Better Choices in Life and Work by the Heath brothers.

This isn’t the first time we’ve covered decision making in our topics – last June, Steve Bauer did a prodanon session and then turned the session into a series of blog posts.  You can check them out here:

So come along, bring a friend and share a war story

January 23rd meet-up: Book club on Decisive by Chip and Dan Heath. Start time 6pm, for 6:30pm kick-off, at the Mail Exchange Hotel, back room behind the Restaurant area. Bourke and Spencer st.
RSVP below or click this button to go to Eventbrite for full details

Eventbrite - Product Anonymous - January 23 - Book club

 

 

The Art of Decision Making – Part 8: Learn and evaluate

This article continues the discussion from Product Anonymous back in June last year.  Full credit goes to the team and the attendees for providing key steps, insight and critical analysis.

In the last set of posts we defined the problem (topic and people), identified some alternatives, evaluated those alternatives, and even decided and implemented . The final step in the process is #6 – To learn and evaluate.

Now is the time to follow up on the decision; is the implementation going well, has the environment changed and what can you learn from it

Maintain your heading

Publicly stick with your decision.  If the team sees doubt then their commitment to the decision may drop, and it will be less effective.  Reiterating the decision outcome (or in PR terms being ‘on message’)  can seem like a waste of effort for you, but for everyone else who wasn’t part of the process it seems like new information.

Again, the plan is the plan until there is a new plan.

Monitor the outcomes

Follow up on how the decision is being implemented.  Are people working on it? Are the necessary steps being taken?  Are existing processes being modified?  If it is not being implemented then you have further influencing to do.

Follow up on the key metrics and points that were part of the decision analysis.  Are you getting the savings, revenue or traffic you predicted?  Are results shown in both quantitative and qualitative form?  Is everything else being held constant?

Adapt to changes by iterating

“Prediction is very difficult, especially if it’s about the future.”
Niels Bohr

It is a fact of life that every decision can have unintended consequences.  Or you may find that the decision-making assumptions were wrong.  Or you just aren’t getting the results you were expecting. Or you may just be plain wrong.

The important thing is that you stay on top of the outcomes of the decision, and get involved before they escalate out of hand.  The interesting project work always involves unknowns, and mistakes will be made.

Learn

The whole decision making cycle is a perfect opportunity to learn about the business, the process, and the people involved.

Step back and think about the bigger picture.  For example: What would you do differently next time?  How would you have achieved the same result in only 10% of the time?  How could you achieved the same outputs with only 10% of the budget?

Always ask yourself: What will you do better next time?

 

We are now done.  We have taken the full 6 part process and looked at some of the stickier issues within corporate decision making.

Have you got any other tools to help you make decisions? Please feel free to comment below to add to the discussion.

Go back & read part 7 on Implementation.

Steve is a Product Development Manager at Telstra Wholesale.  The views expressed in this post are his only and do not necessarily reflect the views of Telstra.

The Art of Decision Making – Part 7: Implement

This article continues the discussion from Product Anonymous back in June last year.  Full credit goes to the team and the attendees for providing key steps, insight and critical analysis.

In the last set of posts we defined the problem (topic and people), identified some alternatives, evaluated those alternatives, and then deciding.  Step #5 in the process is to implement that decision.

Ok.  We have made our decision.  Woohoo!

Now what?

Surely everyone will just crack on with it?

Communicate the decision so that it can be implemented.

And this might mean communicating well beyond the immediate team tasked with the implementation.  There are usually some impacted teams that you haven’t considered out there that need to be informed.  So back to the RACI model and consider the ‘Informed’ folk.

You may need to use your influence to get help from other people to implement it. There may be some resistance, but with a well reasoned decision process then you should have no trouble getting commitment and support from everyone.  You are going to need them to be ‘all in’ so they can run with the new decision.

Use the momentum

There will now be some momentum behind the decision as you have already involved a bunch of stakeholders.  Get the stakeholders to help implement and promote the decision.  Get them involved in the next decision that is the natural progression of the current.  Keep that momentum going.

Kill the alternatives

Depending on your culture, it may be necessary to kill the other alternatives. Because of the decision making process there may be doubt about whether the final solution is the best solution.

It is possible for a company to continue using resources on the unchosen option in the name of ‘risk mitigation’, ‘creating a plan B’, or ‘I disagree so I’ll do it my way’. It may be necessary to prevent each of the alternatives from being implemented just to prevent the waste of resources.

Alexander the Great may have burned his boats upon arrival on the shores of Persia as a sign of commitment.  While you may not have to be as extreme, you don’t want to waste resources on options that may never bear fruit.

The plan is the plan until there is a new plan.

We have now implemented our decision, but it is still not over.  Perhaps there is some iteration or learning ahead.  Next we’ll look at what we can learn.

Have you got any other tools to help you make decisions? Please feel free to comment below to add to the discussion.

Go back to Part 6: Decision time.

Steve is a Product Development Manager at Telstra Wholesale.  The views expressed in this post are his only and do not necessarily reflect the views of Telstra.

 

 

January 23rd meet-up: Book club

The first session for 2014, will be a book club session.  

The book we will be reviewing is Decisive by Chip and Dan Heath. Don’t worry, you don’t have to read it to enjoy/come to the session, but if you do wish to get a copy at Amazon (ebook is available) – here’s the link*: Decisive: How to Make Better Choices in Life and Work

This book and its content follows on from our session on Decision making in June last year, which Steve then put together a series of posts diving in deeper to the issues he raised during his session.  You can find the start of the series here and there are six articles in total.

The main treatise of the book is about the psychology behind the decision making process.  The great thing thing about the Heath brothers work, is they provide real insight into ways to actually start doing better at our own decision making and helping others to do so as well.  As product managers this type of influence is critical to what we do.

If you would prefer the cheat sheet reading approach, check out some of Teresa Torres‘ articles about this book and the elements that resonate for her and product management.  We will take a look at some of this work as well during the session.

January 23rd meet-up: Book club on Decisive by Chip and Dan Heath. Start time 6pm, for 6:30pm kick-off, at the Mail Exchange Hotel, back room behind the Restaurant area. Bourke and Spencer st.
RSVP below or click this button to go to Eventbrite for full details

Eventbrite - Product Anonymous - January 23 - Book club

 

*testing an affiliate link so if you buy via this link Product Anonymous will get something like 10c which will go towards hosting costs.

End of the year events

We have 2 more events before the end of the year so hope to see you – at least once!!

This month’s evening event is our annual social. There’s no speaker, no specific topic – it’s just all about chatting, catching up, talking product management (or not) and getting to know each other better. It’s also Product Anonymous’s 2nd birthday!!!!

This year our end of year social is Thursday Nov 21st at the Sahara bar on Swanston st. Sign up here: 
Eventbrite - Product Anonymous Coffee - October 31

And then we’ll finish off the year with an afternoon coffee on Thursday Nov 28th, 2-3pm, City Square by Brunetti’s. Drop in any time when you can, we will be there the whole hour. Sign up here: 
Eventbrite - Product Anonymous Coffee - October 31

Oct 24th write up – Digesting the IDEO +Acumen HCD course

The IDEO +Acumen+ HCD course is a do-it-yourself group course which in 6 weeks runs you through the entire IDEO design process for Human Centred Design. The course is sponsored in Australia by +Acumen, which is an organisation that helps people self-learn.

We had a big crowd for this session, and when circling the table to see what attracted people we had about a third who had done the course and were interested in unpacking it with others who had done the course and a third who had experience in human centred design and the last third interested in understanding the value of doing the course themselves.  It was a good mix of people to encourage good discussion throughout the presentation.

IDEO’s design process covers three areas: Discover, Ideate and Prototype.  Within each of these areas there are levels which are quite important breakdowns of the process.  By understanding these smaller elements, you begin to get an appreciation for a robust and repeatable process, which still has the flexibility and room for customisation to be applied to any project.

Includes the sub-steps in each of the stages of Discover, Ideate and Prototype

Includes the sub-steps in each of the stages of Discover, Ideate and Prototype

The Discover phase can iterate between research and context for a time until you are comfortable you know what you are pursuing before moving onto the Ideate stage.  Within Ideate, you can progress along – whilst repeatedly revising your direction – until the point where you consider heading towards Prototyping.  As we were on a course, we followed a VERY linear path, but those who had experience with this approach called out that you might stay in an area of focus for a long period until it was right or you might be very structured but repeat from start to finish each week.  It depends on the project, the team and the overall goals you may have when applying this approach.

It was a great part of the discovery to understand the more discreet steps within each area and learn ones strengths and weaknesses at each.  For example getting out there and just asking people questions was hard to get going, but once you started and found that people are amazingly open and willing to share their thoughts it got easier.

One of the complaints regarding the course was that it took far more time than indicated. One of the group at the session didn’t complete it as they struggled to keep momentum going after 6 or 7 weeks and not being in sight of finishing.  The group I was with came very close to giving up, but we managed to rally to get to the finish line.  We also made a conscious decision to skip some elements in order to see out the course to the end.

Once my group got to the brainstorming stage we as a group had one of our best grok moments of the course.  We found that it wasn’t so hard to generate ideas, by having everyone think out loud so we could build off each other – the faster we shared “conventional” ideas the quicker we got to better ideas.  Once we were done it was quite easy to spot the good stuff.  With only the option to score on achievable and innovative and one vote per person per criteria the “winners” bubbled up quickly.  This methodology for group focus on progressing ideas to prototyping was fabulous.

The last stage was Prototyping and I must admit I thought we would immediately start to build and kind of get creative right away.  I was impressed with this stage having a scientific approach that ensured you tested an idea rather than the whole product.  The user experience map was a great way to break it up into small achievable steps, whilst at the same time understanding your goals and vision for an end state product or service.

A photo of our experience map during our Prototyping workshop

A photo of our experience map done during our Prototyping workshop

This was the moment this course struck gold for me for as a product manager.  I think these elements are used commonly in product management (testing, revising, build at “story” level) but the insight here was that you need to test a step in the user experience before committing to the whole product.  The other insight was that prototyping does not need to be such an expensive fully designed product, but something light (easy to throw away!) such as a story, a diagram or an ad.  These options allow for prototyping without development and can be really useful at many stages of the product management lifecycle.

As Steve highlighted, even before you have a team, and before you have money, and when you need to make the case for the business case this no cost prototyping brings the validation to get your next idea across the line.

Some additional thoughts are called out in the deck below. Please feel free to add your comments or questions below if you have done the course or have your own experiences with this methodology.

 

Sept 26th write up – Wèishéme (Why)

For those who don’t know, I’ve been overseas the last few months – mostly in Shanghai. Being in a new city with such a different culture to my own (even my adopted cultures), I found I was constantly asking ‘why’ on a very regular basis.

I was taking mandarin classes learning how to ask ‘what’ and ‘where’ but what I really wanted was to ask ‘why’. I kept seeing all sorts of scenarios where I wanted to ask ‘why’! For example, why do some foods need to be wrapped in layer upon layer of plastic wrap when meat was available for sale unrefridgerated on a cardboard table?

Although even after I learned the word for ‘why’ – wèishéme – I knew I wouldn’t be able to understand the answers (my mandarin has improved but it’s very much a work in progress!). I became a little obsessed with wèishéme and it got me thinking about asking the question in product management.

Whether we’re talking with a customer or end user, determining which feature to build next or how to market our product, understanding the ‘why’ is needed to help us connect, make our products great and create success. Understanding ‘why’ uncovers the value and explains why we care, what the context is, influences us and focuses on the problem (not the solution).

We can integrate ‘why’ into our existing tools like positioning statements, interviews & research, and even agile stories.

Some of the references include:

Simon Sinek’s ‘Start with Why’ TED talk & the golden circle

Bill DeRouchey’s ‘Power of Why’ deck on slideshare

Steve Portigal’s Interviewing Users: How to Uncover Compelling Insights

I’d also recommend The Power of Habit: Why We Do What We Do in Life and Business. It didn’t make it into the deck but is an excellent read.